HIPAA and NABH Compliance: Keep Your Hospital Audit-Ready
CannyECM builds compliance into the system, not around it. Every access is logged. Every policy is versioned. Every retention period is enforced. You don't prepare for audits; you're always ready.
Standards We Align With
Why Hospitals Struggle with Compliance
Compliance isn't hard because the rules are complex. It's hard because systems make it difficult to follow and prove the rules.
Accreditation bodies (NABH, JCI) show up and ask for specific documents. Staff scramble to find them across departments
HIPAA requires proof of access controls and audit logs, but paper systems can't track who looked at what
Retention policies exist on paper but nobody enforces them; records pile up or get destroyed too early
When an incident happens, there's no way to quickly trace the document history and access pattern
SOPs and policies exist in multiple versions across departments, so nobody knows which one is current
HIPAA: Access Controls, Encryption, Audit Logs
HIPAA requires specific technical safeguards for Protected Health Information (PHI). Here's exactly how CannyECM addresses each one.
Role-Based Access Controls
Every user is assigned a role: doctor, nurse, admin, billing, specialist. Each role has specific permissions: what they can view, download, edit, print, or share. A billing clerk can't access clinical notes. A junior doctor can view but not delete records.
Encryption at Rest and in Transit
All patient documents are encrypted using AES-256 when stored and TLS 1.3 during transmission. Even if someone accessed the database directly, the files would be unreadable.
Complete Audit Logs
Every document interaction is logged: who opened it, when, from which device, from which IP address, and what they did (viewed, edited, downloaded, printed, shared). These logs are tamper-proof and can be exported as PDF reports.
Automated Retention with Secure Deletion
Set retention periods per document type. Patient records might be 10 years. Consent forms might be 7 years. When the period expires, the system alerts you. When you approve deletion, it's permanent, with a certificate of destruction.
NABH / JCI: Policy Versioning and Training Records
Indian hospitals pursuing NABH accreditation and international hospitals targeting JCI have specific documentation requirements. CannyECM handles these out of the box.
Policy & SOP Version Control
Every policy document has a version history. When a new version is published, the old one is automatically archived. Staff always see the latest version. During audits, you can show the complete version timeline.
Training Record Management
Link training completion certificates to employee profiles. When NABH asks 'has every nurse been trained on the new infection control protocol?', you pull up the records instantly.
Incident Documentation Trails
When a clinical incident occurs, the system captures the initial report, investigation documents, corrective actions, and closure, all linked together with timestamps. A complete trail from report to resolution.
ISO 27001 and ISO 15489 Alignment
ISO 27001
Information Security Management
- Data classification and labeling
- Access control policies
- Incident management
- Business continuity documentation
ISO 15489
Records Management
- Records creation and capture controls
- Metadata management
- Retention and disposition schedules
- Transfer and migration protocols
Our pharmaceutical solutions follow similar compliance patterns — see Pharma Regulatory Compliance.
Audit Trail: Every Action Is Logged
When an auditor asks "who accessed this patient record?", you should be able to answer in seconds, not days.
User name, role, and department logged with every action
Precise timestamp down to the second for every action
IP address and device information captured automatically
View, edit, download, print, share, delete: every action type is logged
Tamper-Proof and Exportable
Audit logs cannot be edited or deleted, not even by administrators. When you need to share them with auditors, export them as PDF reports with date ranges, user filters, or document-specific views.
Retention Policies That Run Themselves
Set how long each document type should be kept. The system handles the rest.
Need help managing physical records too? See our Records Management System and Document Tracking System.
Need to Get Audit-Ready?
We'll show you how CannyECM handles HIPAA and NABH requirements — audit trails, retention policies, access controls — using a working system, not a slideshow.
Schedule Compliance Demo